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Postgraduate Assessment

Assessment is and shall continue to be a high priority for AeU. We are committed to valuing, supporting, and rewarding assessment-related activities that are led by the complementary and collaborative efforts of its faculty, staff, and students.

GRADING SYSTEM

(a) Grade and Point Values 
 
A student’s performance in a subject is reflected by the grade received. The relationship between the grade and the point value is as shown below: 
 
The Relationship Between Grade and Point Value 

Mark

Grade

Point Value for Postgraduate

Status

80-100

A

4.00

Excellent

75-79

A-

3.75

Very Good

70-74

B+

3.50

Good

65-69

B

3.00

Pass

60-64

B-

2.75

Marginal Pass

55-59

C+

2.50

50-54

C

2.00

45-49

C-

1.75

40-44

D+

1.50

35-39

D

1.00

0-34

F

0.00

Fail

(b) Passing Grade  
 
The general passing grade in all subjects is a B and above.  
 
(c) Accumulating Point  
 
i. The points are counted by taking the total credit hours for a particular subject and multiplying it with the grade received for a particular subject. For example, a student who receives an A in Principles of Management which carries 3 credit hours receives 12 point for the subject (3 hours x 4.00 point value for an A)  
 
ii. The total point is the total of all points accumulated by a student from all subjects taken in one semester.  
 
(d) Calculating the GPA and CGPA  
 
The Grade Point Average (GPA) is defined as the total grade point received by a student in a semester divided by the number of credit hours counted in the semester. The Cumulative Grade Point Average (CGPA) is defined as the total grade point accumulated from all semesters divided by the total credit hours counted.  
 
(e) Repeating Failed Subjects  
 
A student who obtained F in any subject is required to repeat the subject. For the purpose of calculating the CGPA, the new grade will be counted.  
 
(f) Repeating Subjects for Grade Improvement  
 
A student is allowed to improve his grade by repeating the subject in the programme of their study. For CGPA calculation the better grade will be counted. 
 
(g) Status Indicators Other Than Grades
 
Other than the A, B, C, D, F above, the following status indicators are also used to illustrate a student’s performance:  
 
i. “I” = Incomplete 
This status is awarded to a student who is unable to sit for an examination or is unable to complete assignments, like projects in the time given due to illness verified by a Medical Officer or for other reasons with the approval of the Dean. The student who obtained the ‘I’ grade is required to sit for a supplementary examination as replacement for the initial examination or has to complete the incomplete assignment at a date to be fixed by the Dean. Appropriate time extensions will be considered.  
 
ii. ‘I’ status is also accorded to the following cases: 
Non submission of Assignment and absent from Final Exam 
Submission of Assignments only and absent from Final Exam 
Non submission of Assignments but sat for Final Exam.  
 
iii. IP = In Progress 
This status is given to students who have completed the coursework of a subject but yet to sit for the final examination in the same semester. This status indicates the work progress of the students before a final grade is awarded in the later semester. A student is required to sit for the final examination within the next three (3) consecutive semesters and if he fails to do so, he needs to re-register for the subject.  
 
iv. CT = Credit Transfer
This status is given to students who have been granted credit transfers for certain subjects in accordance with the relevant regulations. In such cases, students will be regarded as having received the credit hours for the relevant subjects.  
 
v. S or U = Satisfactory or Unsatisfactory 
Research work is graded either as Satisfactory “S” or Unsatisfactory “U”. No point value is given to the research work and thus it is not computed in the cumulative or semester grade point average.  
 
vi. W = Subject Withdrawal
This status is given to students who withdraw from a subject within the allocated time as provided for in 5 (4). The W status will not be calculated in the GPA.  
 
vii. AU = Audit
This status will be given to students who have registered for a subject but do not take part in the assessments. 

EVALUATION SCHEME

 

(a) Subject Evaluation
 
Assessments for each subject will be carried out periodically and continuously based on works done within the study weeks in a semester in the manner determined by the School or in accordance with University regulations.  
 
(b) Modes of Assessment
 
Students’ performance is assessed in the following manner: - 
  • Continuous assessment through tests, assignments/project and quizzes. Normally not more than 60% of the total marks may be allocated to this form of assessment.  
  • The end of semester examinations is held comprehensively at the end of each semester for each subject taken. Normally not less than 40% from the total marks may be allocated for the end of semester examinations.  
  • In special cases (with prior approval of the University), the end of semester examinations can be replaced with other forms of assessment like ‘mini project’, ‘term paper’ and others.  
  • Assessment via practical training must follow modes of assessment approved by the University.
 
(c) End of Semester Examinations 
 
Final examinations must be held within the allocated time and in modes approved by the University.  
 
Students can apply to defer sitting for the examinations provided all continuous assessments have been submitted. Applications are to be made before the final examination week. The subjects will be graded as ‘In Progress’ (IP) until students sit for the examinations. Students will be allowed to sit for the examinations within the next three consecutive semesters. If he fails to do so, he needs to re-register for the subject.  
 
(d) Announcement of Examination Results  
 
Examination results can only be released to the student concerned and to a party agreed to by the student in writing.  
 
(e) Appeals for Re-marking of Assessment  
 
  • Appeals for re-marking of assessment can be made by filling the ‘Appeal on Examination Grade’ form. A payment of RM 100.00 is required for each re-marking. Applications must be made to the Registry within 21 days of the announcement of the final examination results.  
  • Upon appeals for re-marking for assessment a student can have a grade change from ‘Fail’ to ‘Pass’ or ‘Pass’ to ‘Fail’. 
  • In the event that the student has obtained a ‘Pass’ to ‘Fail’ grade upon appeal, a third examiner shall be appointed to evaluate the assessment. 
  • The Senate shall consider all cases of appeal.  
 
(f) Breach of Academic Integrity  
 
Students reported to have breached the Academic Integrity will be given the status of I pending the outcome of enquiries. If found guilty, the grade F will be given for the subject. (See Examination Rules and Regulations) 
 

ACADEMIC STANDING

For Structure I  

a) Research work is graded either as Satisfactory “S” or Unsatisfactory “U”. No value points are given to the research work and thus it is not computed in the cumulative or semester grade point average.  
b) A student shall be deemed to be in Good Standing if the student achieves “S” grade for research work.  
 
For Structure II & III  
a) A student’s academic performance and standing are evaluated using the GPA.  
b) The  term “Good Standing” (GS)  is  given  to  a  student  with  a  minimum  GPA ≥ 3.00 and “Probational Standing” (PS) is for student  with GPA < 3.00.  
c) Students with PS will be placed under Academic Probation Period for the following semester.  
d) The Academic  Probation  Period  will  end  when  the  student  achieves  a  GPA ≥ 3.00. 
e) During the Academic Probation Period, the student is not allowed to register more than 6 credit hours or the Dean will have the discretion of determining the number of subjects appropriate for the student to register. 

f) The candidature of students may be reviewed if they continuously obtain unsatisfactory results during Academic Probation Period

 

GRADUATION

Graduation/Conferment Requirements  
 
a) A student under Structure I is eligible for conferral of a degree after fulfilling the following conditions:  
Passed the Dissertation/Thesis Examination  
Passed the Viva Voce Examination  
Has paid all the due fees  
Has fulfilled other requirements as specified by the University.  
 
b) A student under Structure II is eligible for conferral of a degree after fulfilling the following conditions:  
Achieved a final CGPA of at least 3.00  
Passed the Dissertation Examination  
Passed the Viva Voce Examination  
Has paid all the of fees  
Has fulfilled other requirements as specified by the University.